Your inbox, organised.
You stay in control.
Ten O'Clock Postman studies how you already file your mail and proposes a tidier folder plan — from subject lines and senders, never the contents of your emails. You review every change before anything moves, and anything can be undone.
Works with Gmail and Outlook. Sign in with Google or Microsoft — we never see your password.
Every proposed move comes with its reason. Approve, edit, or decline each one.
What it sees. What it never sees.
The Postman is shown who wrote, what the subject was, when, and where the message sits today. That is enough to file mail. It is not shown what the mail says.
- Sender name and email address
- Subject line
- Date received
- Current folder or label
- Read / unread and flagged status
- Your folder and label structure
- Message bodies — the text of your emails
- Attachments
- Full thread or conversation content
- Anything in Trash
- Send mail or reply on your behalf
- Permanently delete a message
- Move anything without your approval
- Use your mail for advertising, or sell or share it
Written down, in plain language, in our Privacy Policy.
Like reviewing a pull request — for your mailbox.
Nothing is applied in the background. The Postman proposes, you decide, and every decision is reversible.
Propose
It reads your folder structure and recent message metadata, then drafts a plan: folders to create, mail to move, each with a one-line reason.
Review
A before-and-after view of your mailbox. Approve, edit, or decline each change individually, or approve them all at once.
Apply, and undo
Approved changes are pushed to Gmail or Outlook. Each cleanup is recorded with its inverse, so any of them can be reverted in one click.
Read the full walkthrough, including the safety rules enforced in code →
Bring your own key, or use ours.
The model is swappable. Whichever you pick, it receives metadata only — the same short list above.
| Option | Where the metadata goes | Message bodies | You need |
|---|---|---|---|
| Bring your own key | The AI provider you choose, under your own account: OpenAI, Anthropic, Google, or any OpenAI-compatible endpoint you control — including a model you host yourself. | Never fetched | An API key or an endpoint URL |
| Managed assistant Free trial | Google Vertex AI (Gemini) inside our own cloud project. Never used to train models. | Never fetched | Nothing — just sign in |
Already have an assistant doing your admin?
Paste this into Claude Code, Codex, or whatever you use. It explains the product, points at the machine-readable brief, and is honest that sign-in is the one step you have to do yourself.
Help me sort my inbox with Ten O'Clock Postman. What it is: an email-sorting assistant for Gmail and Outlook. It proposes folder changes from message metadata only (sender, subject, date, folder) and never reads message bodies. Nothing moves until I approve it, and every applied change can be undone in one click. Please: 1. Read https://www.tenoclockpostman.com/llms.txt for current facts, limits and pricing. 2. Open https://www.tenoclockpostman.com/app and hand sign-in back to me. Google and Microsoft consent screens must be completed by a human - do not try to automate that step. 3. Once I am in, the first proposal is a list of moves, each with a reason. Read it with me and flag anything that looks wrong before I approve. 4. After that it sorts on a schedule, so it does not need an agent session open. To check on it later, open https://www.tenoclockpostman.com/app.
Frequently asked
Does Ten O'Clock Postman read my emails?
No. It never fetches, stores, or sends the body of a message. To decide where mail belongs it looks at who sent it, the subject line, the date, and which folder it is in today — the same things you see in an inbox list before you open anything.
Attachments, full threads, and anything in Trash are never touched.
What permissions does it ask for?
The smallest scope that lets it create folders or labels and move messages: gmail.modify for Gmail, Mail.ReadWrite for Outlook. Neither allows sending mail, and neither allows permanently deleting it.
Those scopes would technically let an app read message content. Ours does not, and that commitment is written into our Privacy Policy, which is what Google's app verification checks against.
Can it delete or lose my mail?
It cannot. There is no delete-message operation anywhere in the app. If it proposes removing a folder, the folder's contents are moved somewhere else first. System folders like Inbox, Sent, and Trash can never be renamed or removed.
What if I don't like a suggestion?
Decline it, or edit where the mail should go. Declined and edited suggestions become feedback for the next proposal, and you can ask the Postman to rewrite your sorting rules from that feedback — a rewrite you also review before it takes effect.
Can I undo a cleanup?
Yes, in one click. Every applied change is recorded together with its exact inverse before anything is moved, so any cleanup can be reverted. Mail that arrived after the cleanup is left where it is.
Who runs the AI, and where does my data go?
You choose. Bring your own key and the metadata is sent to the AI provider you picked — OpenAI, Anthropic, Google, or any OpenAI-compatible endpoint you control, including a model you host yourself. Or use the managed assistant, where metadata is sent to Google Vertex AI (Gemini) in our cloud project and is never used to train models.
Either way it is metadata only. Message bodies are never sent to any model.
Where is my account data stored?
On Google Cloud. Your sign-in tokens and any API key you add are encrypted at rest with AES-256-GCM. The mailbox metadata snapshot and your change history are kept only so review and undo work, and are deleted when you disconnect a mailbox or delete your account.
Does it work with Outlook as well as Gmail?
Yes. It connects to Gmail and to Outlook / Microsoft 365 through their official sign-in. Your password is never shared with the app.
Clear inbox, clear mind.
Connect a mailbox, look at the first proposal, and decide for yourself. Nothing moves until you say so.